The Max Weber Stiftung India Office is looking for filling the following position for its Delhi office to begin earliest on 1 April 2026. It is a fixed-term vacancy, which following the successful completion of a probation period of 6 months, would end after 2 years, with the possibility of an extension. It is a full time position with a possibility of reducing work hours.
As this position is based in India, the applicant should either have Indian nationality or have the permission to work in India.
Officer - Finance & Administration
Max Weber Stiftung (MWS) is a public-funded, German humanities and social science research foundation with institutes and branch offices in North America, Europe, and Asia. It was established in India in 2014 to engage in Indo-German collaborative research in the humanities and social sciences and to provide support to Indo-German research networks and collaborations in these fields. It promotes both interdisciplinary and transnational approaches in research on the South Asian region.
Responsibilities:
The selected candidate will report directly and be accountable to the Director, Max Weber Stiftung, Delhi.
Tasks shall include, but not be limited to the following:
- Responsible for accounting and finance tasks (including booking expenses in finance software, online payment execution on both Indian and European banking systems, making fixed and variable payments (incl. salaries, procurements, making service contracts etc.)
- Preparing monthly financial reports, budget forecasts, and other finance-related documents
- Establishing workflows and administrative processes in relation to finances in collaboration with the Head of Administration
- Cash flow and expense tracking
- Ensuring regular and systematic communication for financial matters with the concerned colleagues at the Max Weber Stiftung in Bonn and in Delhi
- Liaising with vendors regarding payments and reconciliation
- Liaising with accountants, auditors and bankers
- Managing and tracking project budgets
- Coordination of procurement processes
- Supporting the Head of Administration to ensure compliance and audit readiness
- Supporting the administrative department with event planning and logistics under the supervision of the Head of Administration
Essential Qualifications, Skills and Experience:
- At least a bachelor degree, preferably in finance, accounting/commerce or business management, from a recognized university or professional body
- A minimum of 5 years of experience in finance, accounting, and financial administration
- An understanding of Indian accounting systems, TDS compliances, and finance software, i.e., MACH, SAP, TALLY
- We expect sound computer skills. High level of proficiency in Microsoft Office (particularly Word, Excel, and Outlook)
- An excellent command of English and Hindi
- German language skills (B1 certificate) or a willingness to learn German (up to B1 level)
- An understanding of and experience within the Indian and German academic organisations in India
- Very good communication skills and the ability to work independently and under pressure
- The ability to work in a team environment with a collaborative and supportive outlook
- Work experience in a research organization, NGO, or cultural institute
- Dealing with people from a diverse, international background and assisting with logistical problems in India
The starting salary would be based on the salary scheme of the Embassy of Federal Republic of Germany in New Delhi, which is around INR 95,000 per month. Medical benefits, Annual Bonus and Employee Provident Fund would also apply.
The successful candidate will be employed by Max Weber Stiftung, which is a family- friendly, equal opportunity employer dedicated to fostering workplace equality for men and women. In our selection procedures, we carefully consider the individual interests of all applicants. Where candidates are equal in terms of suitability, competence and professional performance, we fill the advertised position in accordance with the Federal Equal Opportunities Act (Bundesgleichstellungsgesetz) and, in the case of persons with a significant disability as defined in German law, in accordance with the Federal Social Code Act (SGB IX). We also work towards redressing existing imbalances, therefore we strongly encourage women to apply and give equally qualified women preference over men. To the extent possible, flexibility of working hours will be considered.